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Did you know you can now transfer your Apprenticeship Levy to other employers?

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By Richard Marsh, Apprenticeship Partnership Director Link to Richard Marsh's LinkedIn profile

The Education Skills and Funding Agency (ESFA) confirmed plans to introduce enhancements to the Digital Account System in April 2018.

Most significantly, levy paying employers will now be able to transfer up to 25% of their levy pot to other employers (to be spent on Apprenticeship standard training in England).

This is quite timely as we have  just learned that there is over £1bn sat unspent in levy accounts. So, anything that helps move money from the under spent Levy world to the under resourced non-levy world should be welcomed by us all.


The basic rules of the 25% transfer are that:

  • It can only be spent on ‘standards’ not Frameworks and is restricted those working in England
  • The specific standards have to be agreed as well as the rates
  • The receiving employer has to open a Levy account
  • All normal funding rules apply (i.e. Cap, Payment profile, Register etc)
  • To start with donations can only be made to 1 employer

Who would want to do this and why?

So who would want to donate their funding, and who would want to receive funding. 

Donor motivation:  

There are a few reasons levy paying employers would donate levy funding :

  • Levy utilisation: Many employers will find they don’t need all of their levy funding, especially if they aren’t growing as a business and headcount is frozen. So in a sense it won’t cost them anything to give away ‘excess’ funding that they have already paid. HMRC are going to pocket it after 24 months if no one uses it anyway.

  • Corporate Social Responsibility: This is a great chance to help communities locally. For example, a donor employer might make this funding available to an employer who hires local unemployed people and underrepresented communities or to help smaller businesses that want to expand.

  • Supply chain upskilling: It could be used by employers to encourage businesses that supply them to ‘do more’ training . For example, to better match technological advances or standards. Or to magnify the impact of the donor’s apprenticeship vision (we take on apprentices and so do our suppliers).

  • Cohort aggregation: Even large employers can struggle to create and fill a class and to make each standard viable for providers. This could be good way to find the ‘extra apprentices’ needed to enable a provider to create a course in a particular location.

  • Shared expertise: An employer with expert training staff or facilities, might use this as a way of sharing that expertise. And an ‘Employer-provider’ might see it as a way to create an income stream by supplying the training. Although, I think it would then make them a Provider (not and Employer-Provider) and I would always advise caution when it comes to paying yourself with public funds.

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So, there’s  plenty of reasons why an employer might ‘donate’ but why might one want to ‘receive’?

  • Money: Not least of all saving the 10%  smaller-employer-cash-contribution. On the face of it there is potentially £20m PCM available for smaller employers.

  • Funding availability: Non-levy contracts values are very low and it is hard to find providers with funding – this is a potential solution – find an employer with cash instead! And it’s also a way for smaller employers to test the water with apprenticeships and the apprenticeship levy system.

  • Supply chain relationships: Perhaps focused on quality, technology or a shared vision and values.

  • Cohort aggregation: A chance to aggregate demand and make learning more viable – I could really see an SME adding a learner or two to a large hosts cohorts.

  • Access to expert training / facilities: As above

Why wouldn’t you do this?

So on the face of it there seems to be a few reasons why this could be a good idea.

What are the potential negatives?

  • Single donations: At the moment you can only donate money to one employer – restricting options

  • Administration: This is the most likely road block I think. Which large levy paying employer is actually looking for additional Levy administration? With the possibility of employers one day also having to find and procure EPAs this could be a process too far. Of course, this is then also an opportunity for providers to offer their support services.

  • Change of relationships: Once an employer becomes a donor, a new form of agreement will be required between them and the recipient. Risk and reputation are put on the line.

  • State aid: Again, 10% of this counts as State Aid – please take your own legal advice here.

So overall this is a very interesting and usual funding idea and I think the ESFA deserves credit for actually seeing it through.

I do not know if it will remain an unusual experiment or become a bridge into something bigger, I guess its popularity and reputation (scandals kill experiments) will dictate that.