Apprenticeship Responsibilities

The Apprentice will

1. Give Kaplan relevant information to assist in learner or programme eligibility checks
2. Comply with any policies or procedures as outlined in the Training Plan
3. Attend all required off-the-job training and workshops including English and maths if required (or notify Kaplan/your employer, in advance where possible, of non-attendance). The Apprentice is responsible for catching up and submitting work in a timely manner for any workshops missed.
4. Commit to the learning activities required in each module, including any additional self-study and research (to take place during working hours)
5. Complete any coursework, assignments, and exams required to achieve the apprenticeship
6. Assist Kaplan in collecting evidence of off-the job training through the completion of the Learning Journal and online portfolio
7. Attend and contribute to the progress review meetings
8. Agree, with your employer and Kaplan, that learning is complete and you are ready to undertake your end-point assessment.
9. Bring any issues to the attention of your employer/Kaplan, including any learning support/health issues that might affect the plan of training.

The Employer will

1. Work with Kaplan to identify the most suitable apprenticeship standard
2. Provide assistance to Kaplan in the eligibility checks of the apprentice (see point 1 of Kaplan’s Responsibilities)
3. Confirm that Kaplan has made the appropriate checks (see point 2 of Kaplan’s Responsibilities) with them:
   • They have agreed that the apprenticeship is the most appropriate learning programme for the individual
   • That the apprentice has the opportunity in their job role to gain all the knowledge, skills and behaviours needed to achieve the apprenticeship
   • That the apprentice has the appropriate support and supervision to carry out their job role
   • They have agreed that prior learning has been taken into account in the design of the programme
   • They have acknowledged that an apprenticeship requires at least 20% off-the job training over the duration of the training period. This is a statutory requirement and the employer must ensure the Apprentice is given this off the job training time.
   • That all of the off-the-job training must be completed during working hours (including English and maths if required - additional to the 20% off-the-job training)
4. Negotiate a price with Kaplan, taking into account the apprentice’s prior learning, and understands any obligations in relation to co-investment
5. Choose an end-point assessment organisation (at least 6 months prior to the end of training)
6. Contribute to and agree to the plan of training, as developed by Kaplan:
   • Deliver off-the-job training (where agreed and detailed in the apprentice’s Training Plan)
   • Provide the apprentice with opportunities to practise new skills in the work environment
   • Assist Kaplan in collecting evidence of off-the job training (where the employer holds information)
   • Attend tripartite progress reviews/contact points with the apprentice and their Kaplan Talent Coach
   • Sign the documentation from progress review meetings such as Review Forms and supporting evidence in the e-portfolio system used by Kaplan, within two weeks of the review meeting.
   • Agree, with the apprentice and Kaplan, that when learning is complete and the apprentice is ready to undertake the end-point assessment
   • To inform Kaplan if the apprentice is absent from the apprenticeship for a noticeable period (more than 4 weeks).
7. Seek to resolve any complaints brought by the apprentice/Kaplan. Please familiarise yourself with Kaplan's complaints policy. All Kaplan policies can be found on our Policies page.
8. Note that Kaplan reserves the right to pause an Apprentice’s technical training or cease the apprenticeship if the employer repeatedly does not adhere to requirements for off the job training; is repeatedly absent from progress review meetings and repeatedly does not sign the review form or related documentation in reasonable time frames.

Kaplan will

1. Check the eligibility of the apprentice, including that:
   • They are not undertaking another apprenticeship or will receive any other Department for Education funding during their apprenticeship programme (including student loans).
   • They have not been asked to contribute financially towards the apprenticeship
2. Discuss and confirm with the employer:
   • The apprentice has the right to work in England (evidence may be required if not a UK citizen)
   • They spend at least 50% of their working time in England
   • The option of using the Recruit an Apprentice service for all future recruits. For further information, please refer to www.gov.uk/recruit-apprentice.
   • That there is an employment contract with the apprentice which is long enough to complete the apprenticeship successfully (including end-point assessment)
   • That the employer and apprentice have signed an apprenticeship agreement
   • That the apprentice is paid a lawful wage. For further information, please refer to www.gov.uk/national-minimum-wage
   • That the employer has agreed that the apprenticeship is the most appropriate learning programme for the individual
   • That the employer acknowledges that the apprentice requires at least 20% off-the-job training over the duration of the training period
   • That the employer will allow the apprentice to complete their off-the-job training during working hours (including English and maths if required - additional to the 20% off-the-job training)
   • That the employer will give the apprentice appropriate support and supervision
3. Devise a plan of training, for agreement by all 3 parties, taking account of the following:
   • An initial assessment of the learner’s pre existing knowledge, skills, and behaviours, against those required to achieve the apprenticeship
   • The learner's current English and maths working-level
   • Any learning support needs.
   • The minimum off-the-job training requirement
   • Any requirements for training to be subcontracted (to be agreed with the employer)
4. Negotiate a price with the employer, including the following checks:
   • Additional payments/bursaries/small employer waiver
   • Relevant prior learning (which would reduce the duration of the programme and the negotiated price)
   • That the employer understands any obligations in relation to co-investment (where applicable)
5. Manage/provide the off-the-job training as detailed in the Training Plan/Milestone Maps
   • Provide an induction to the (named) apprentice (and the employer if required) that explains the plan of training
   • Provide appropriate training materials to the apprentice
   • Report (named) apprentice’s non-attendance at scheduled training sessions to the employer
   • Manage/oversee the delivery provided by any other party (subcontractors) as detailed in the Training Plan and in accordance with the funding rules
   • Pass on apprenticeship funding to any subcontractors (as agreed with the employer) and the end-point assessment organisation selected by the employer
   • Ensure the quality of delivery through regular observations of teaching and learning, and apprentice/employer feedback
   • To register the apprentice, where applicable, with the relevant awarding bodies for accredited qualifications as part of the Apprenticeship and to apply and supply the Apprentice with certificates upon receipt from awarding body and within 3 months of completion of learning
   • To carry out workplace reviews with the Apprentice and Employer to identify progression, set targets and review the off the job training to date.
   • Update the Training Plan in consultation with the employer and the apprentice as and when required
   • Agree, with the apprentice and employer, when learning is complete and the apprentice is ready to undertake the end-point assessment.
6. Administer the programme:
   • Complete any required paperwork and upload data to the ESFA as required to trigger funding
   • Make a reasonable effort to secure alternative employment for the (named) apprentice if made redundant by the employer
   • Seek to resolve any complaints brought by the apprentice/employer

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