Business Analyst with AI (Level 4)

If you need solution professionals to help your organisation deliver digital, technology and business change successfully, then a business analyst with AI apprenticeship could be what you’re looking for. This apprenticeship provides the skills and knowledge they need to identify, scope and implement solutions that deliver business improvement and benefits.

With business acumen at its heart, a Kaplan Business Analyst with AI apprenticeship is anything but standard.

Business analysis exists in almost every sector, from not-for-profit organisations through to retail and the financial services. It’s fast-paced and collaborative, and Business Analyst professionals can take lead roles in successful change delivery.

Who's it for?

Ideal for new talent in the organisation with an active interest in analysis or existing staff moving to Business Analysis roles, in every sector and any industry.

If you’re seeking to maximise the benefit of time used as part of off-the-job training and develop technical capability coupled with sector relevant skills that can be directly applied to the role, this apprenticeship might be the right option for you.

Job roles

Individuals on this programme are employed in a variety of roles across most departments within an organisation.

One of the key things to success is that the job role and Line Manager provide the opportunities, support and relevant work based projects to be able to contextualise and apply the apprentice’s learning back in the workplace, to gain real competency in that area.

Career progression

An apprentice’s journey doesn’t end when their apprenticeship has finished. This is just their first step to becoming a business analyst professional. The next steps could be to work towards more advanced business analysis qualifications, take up higher education studies at a university, or start a level 6 or 7 apprenticeship.

Eligibility

Regardless of age or prior attainment, anyone can do an apprenticeship provided they’re learning new skills and are employed in England, in a relevant role. Kaplan will support you to assess the job role suitability as part of your application.

To do this apprenticeship employers may specify that candidates must have at least a grade 4/C GCSE (or equivalent) in Maths and English. If apprentices don’t have this level of Maths and English, Kaplan offers free resources and support to make sure they develop their understanding of the subjects and application by the end of their apprenticeship.

Employers could also ask you to have one of the following:

2 A Levels or International Baccalaureate or any other Level 3 qualification such as a BTEC Extended Diploma
A Level 3 Apprenticeship
12 months of work experience in the last 24 months if they do not have any other Level 3 qualifications

Level

Level 4

Apprenticeship

Business Analyst

Up to 15 months plus a 3-month assessment period

Costs / funding band

£18,000
Free for learners

Optional qualifications

Optional BCS International Diploma in Business Analysis

Looking to recruit or upskill existing staff?

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Aiming to launch your career?

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About the programme

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Deliver successful changes in your business

The Business Analyst with AI apprenticeship equips you with the knowledge required to deliver change successfully. Help your teams understand what’s going on today to help you transform for tomorrow.

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Equip your employees with the skills to create transformation

Business Analyst apprentices learn to document situations, model new processes, and assess details like costs and impacts to drive your business forward.

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Keep up with new technologies

Apprentices will learn to understand, appreciate, and apply new and emerging technologies, to ensure your organisation keeps evolving and doesn’t fall behind.

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Support for apprentices

Each learner has regular 1:1 contact and progress reviews to keep them on track, review their portfolio, and get them fully prepared for their final assessments.

Included in this apprenticeship

Our Business Analyst with AI apprenticeship programme integrates four modules of technical training with work based projects. This ensures that learning and skills are directly applied to the apprentice’s role, and maximises the time used as part of off-the-job training.

For each module, learners benefit from attending small, scheduled Live Online classes taught by a subject matter specialist, combined with additional online learning that can be completed at their own pace. Each of our live classes are interactive and discursive, giving apprentices quality time with tutors and sector peers to support the development of their knowledge and skills and bring new perspectives to their thinking. Learners also get practical lab time to hone their skills and practice using real data in a safe but simulated environment.

12 days

BCS International Diploma in Business Analysis

The International Diploma in Business Analysis is an industry recognised qualification accredited by the BCS, the chartered institute for IT. The Diploma has four modules plus an oral exam:

The delivery scope includes all mandatory BCS content for the International Diploma in Business Analysis, further augmented by modules on AI concepts, tools, and techniques.

1. Foundations Certificate in Business Analysis ‘Embracing AI-Driven Insights’

In this three-day workshop, learn core BA principles and how AI tools can immediately improve data gathering, stakeholder engagement, and decision-making.

The role and competencies of a business analyst
How to identify and evaluate options for improving your business
Investigative techniques, including interviews, workshops, prototyping and scenarios
How to categorise, analyse, and manage stakeholders
Making a business case and assessing feasibility
How to document, manage and validate requirements.

2. Practitioner Certificate in Modelling Business Processes ‘Transforming Workflows with Process Intelligence’

This three-day immersive workshop will explore techniques to analyse, map, and optimise business processes — and see how AI-driven process mining and predictive analytics can uncover hidden bottlenecks and efficiencies.

The context for business process modelling
The organisational model for processes
How to model business processes
How to document tasks
Evaluating and improving business processes.

3. BCS Practitioner Certificate in Requirements Engineering ‘Designing AI-Ready Solutions’

This three-day immersive workshop will help learners to master the art of capturing, prioritising, and validating requirements. They will understand the unique considerations for AI projects — like data quality, ethical constraints, and iterative feedback loops.

The requirements engineering framework
How to elicit requirements and techniques to use
How to collaborate and communicate with stakeholders in the requirements process
How to write a user story
Best practice approaches to document requirements
How to manage requirements
Validating, prioritising and quality assurance in the requirements process
Analysing and evaluation of requirements.

4. Practitioner Certificate in Business Analysis Practice ‘Driving AI-First Transformations’

This three-day immersive workshop will help learners to identify the best AI opportunities in your organisation, build robust business cases, and manage change effectively. Gain the tools to champion innovative, data-powered solutions that deliver real ROI.

The strategic context
How to analyse stakeholder perspectives
How to analyse and model business activities
How to identify potential solutions
How to make the business case.

5. Optional BCS Professional Discussion (oral exam)

Whilst this module isn’t part of the apprenticeship, it is possible to also achieve the BCS International Diploma in Business Analysis. After completing the previous four modules, apprentices can choose to arrange an oral exam, which is a discussion with BCS, in order to achieve their Diploma too.

2 days

Agile Principles

This two-day immersive workshop will help learners discover how agile frameworks supercharge AI initiatives. They will practice spring planning and continuous improvement for AI projects, while coordinating cross-functional teams for rapid, reliable outcomes.

How to develop a blueprint to becoming agile and using agile methodology for projects
Collaborating within teams, continuous improvement, and feedback
The history of agile, the manifesto and principles, and how to take a practical understanding back into the workplace

2 days

Business Analysis Consolidation Project ‘Applied AI in Action’

This two-day workshop helps learners apply their end-to-end BA skills in a hands-on AI project, from scoping to measuring success.

Your learner will be provided with a practical project structure and, working in teams, they will work on a business transformation/change project, completing various activities.

The consolidation project will help support learners in preparing for their End Point Assessment, and give them an opportunity to build their Business Analysis Skills in an immersive exercise, getting real time feedback as they hone their skills.

1 day

Generative AI course ‘Empowering Innovation with Generative AI’

A one-day online course that dives into generative AI: how it works, where it adds value, and how to deploy it responsibly. Use real-world scenarios to learn prompt engineering and ideation, and walk away with practical GenAI skills.

2 days

End point assessment preparation

This two-day workshop will take learners through a practical application of the Business Analysis lifecycle.

To complement the technical training, apprentices will develop sector relevant skills at the right time for their job role. Throughout the programme, the Talent Coach will support the apprentice and their line manager to identify opportunities to apply their new learning through work activities and projects. This provides a framework for the apprentice to develop and demonstrate the skills and behaviours required in a holistic way. The skills and behaviours are contextualised enabling evidence of competency to come from real-work that contributes to their business.

Timetables

Programmes are running regularly throughout the year. View our timetables for scheduled Live Online sessions to see when the next one is running.

View timetables

Why choose Kaplan to do a Business Analyst with AI apprenticeship?

Work-based learning

Our programmes provide a structured, applied learning route that ensures learning and skills are directly applied to the role and maximises the time used as part of off-the-job training.

Learn essential skills to drive business success

By learning analysis skills your business analyst apprentice will be able to support your wider team and implement efficiencies with insightful business impact reports and findings.

Comprehensive learning

Learners attend scheduled, interactive Live Online classes involving lots of practical discussion and application, and combine this with additional online learning that can be completed at their own pace.

Expert teaching

Our tutors are all subject matter experts, with real world experience, and teach groups of diverse learners from organisations across the UK.

Support for employers:

Named client solutions point of contact to support you at every stage
Recruitment service to help you hire an apprentice for a new vacancy
Transparency throughout the application and onboarding process for your learners
Sector expert tutors and talent coaches delivering relevant training and development
Learning that is applied to your organisation through work based experience
Accurate, timely and accessible tracking for each learner
Line Manager visibility of your learner’s portfolio dashboards

Support for learners:

Tutor contact via email outside of scheduled classes
Regular 1:1 contact and progress reviews with their line manager and a named, industry experienced talent coach to keep them on track, review their portfolio and get them fully prepared for their End Point Assessment.
Peer to peer contacts from across the industry as part of a small cohort - creating opportunities to spark new ideas and get new perspectives
Apprenticeship ePortfolio to track their progress, capture off-the-job activity and hours, manage and capture progress reviews, upload evidence, as well as communication with their Talent Coach
Interactive lab environment to practise and put learning to the test
Student Service support available 362 days a year
Work based projects and support from a line manager to be able to contextualise and apply their learning back in the workplace