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Business Analyst (Level 4)

If you need solution professionals to help your organisation deliver business and digital change successfully, then a business analyst apprenticeship could be what you’re looking for. This apprenticeship provides the skills and knowledge they need to determine, and present, solutions that deliver business improvement and benefits.

With business acumen at its heart, a Kaplan Business Analyst apprenticeship is anything but standard.

Business analysis exists in almost every sector, from not-for-profit organisations through to retail and the financial services. It’s fast-paced and collaborative, and Business Analyst professionals can take lead roles in successful change delivery.

Ideal for new talent in the organisation with an active interest in analysis or existing staff moving to Business Analysis roles, in every sector and any industry.

If you’re seeking to maximise the benefit of time used as part of off-the-job training and develop technical capability coupled with sector relevant skills that can be directly applied to the role, this apprenticeship might be the right option for you.

Individuals on this programme are employed in a variety of roles across most departments within an organisation.

One of the key things to success is that the job role and Line Manager provide the opportunities, support and relevant work based projects to be able to contextualise and apply the apprentice’s learning back in the workplace, to gain real competency in that area.

An apprentice’s journey doesn’t end when their apprenticeship has finished. This is just their first step to becoming a business analyst professional. The next steps could be to work towards more advanced business analysis qualifications, take up higher education studies at a university, or start a level 6 or 7 apprenticeship.

Regardless of age or prior attainment, anyone can do an apprenticeship provided they’re learning new skills and are employed in England, in a relevant role. Kaplan will support you to assess the job role suitability as part of your application.

To do this apprenticeship employers may specify that candidates must have at least a grade 4/C GCSE (or equivalent) in Maths and English. If apprentices don’t have this level of Maths and English, Kaplan offers free resources and support to make sure they develop their understanding of the subjects and application by the end of their apprenticeship.

Employers could also ask you to have one of the following:

  • 2 A Levels or International Baccalaureate or any other Level 3 qualification such as a BTEC Extended Diploma
  • A Level 3 Apprenticeship
  • 12 months of work experience in the last 24 months if they do not have any other Level 3 qualifications


Level 4


Business Analyst


18 months with Gateway at 15 months

Costs / funding band

Free for learners

Optional qualifications

Optional BCS International Diploma in Business Analysis

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About the programme

Deliver successful changes in your business

The Business Analyst apprenticeship equips you with the knowledge required to deliver change successfully. Help your teams understand what’s going on today to help you transform for tomorrow.

Equip your employees with the skills to create transformation

Business Analyst apprentices learn to document situations, model new processes, and assess details like costs and impacts to drive your business forward.

Keep up with new technologies

Apprentices will learn to understand, appreciate, and apply new and emerging technologies, to ensure your organisation keeps evolving and doesn’t fall behind.

Support for apprentices

Each learner has regular 1:1 contact and progress reviews to keep them on track, review their portfolio, and get them fully prepared for their final assessments.

Included in this apprenticeship

Our Business Analyst apprenticeship programme integrates four modules of technical training with work based projects. This ensures that learning and skills are directly applied to the apprentice’s role, and maximises the time used as part of off-the-job training.

For each module, learners benefit from attending small, scheduled Live Online classes taught by a subject matter specialist, combined with additional online learning that can be completed at their own pace. Each of our live classes are interactive and discursive, giving apprentices quality time with tutors and sector peers to support the development of their knowledge and skills and bring new perspectives to their thinking. Learners also get practical lab time to hone their skills and practice using real data in a safe but simulated environment.

5 days
BCS International Diploma in Business Analysis

The International Diploma in Business Analysis is an industry recognised qualification accredited by the BCS, the chartered institute for IT. The Diploma has four modules plus an oral exam:

1. BCS Practitioner Certificate in Business Analysis Practice

  • The breadth of the role of a Business Analyst, the value of the role to organisations and the skills required to support successful business change
  • Strategy analysis processes and techniques
  • Investigation of business systems to uncover the problems and issues
  • Stakeholder management techniques and the need for analysing perspectives
  • Analysing and modelling business activities
  • Recommendations for business improvements and gap analysis
  • How to make a business case for changes

2. BCS Practitioner Certificate in Modelling Business Processes

  • The role of business process modelling in supporting change
  • Modelling core business processes at an organisational level
  • Modelling business processes at the process level, showing all the elements from triggers to process end points
  • Documenting and analysing tasks
  • Evaluating and improving business processes

3. BCS Practitioner Certificate in Requirements Engineering

  • The Requirements Engineering framework, rationale and its application
  • The hierarchy of requirements
  • Roles and responsibilities of stakeholders in Requirements Engineering
  • Requirements elicitation, requirements modelling, requirements documentation, requirements analysis, requirements validation, requirements management

4. BCS Foundation Certificate in Organisational Behaviour

  • Organisational principles including delivering value, structure, budgets, jobs, management and rules
  • Operating models including structures and boundaries
  • Organisational motivation, behaviour and culture
  • Group formation, dynamics and networks
  • Principles of financial reporting including balance sheet, income statement, cash flow, costing and pricing
  • Project finance including costs and benefits, payback, discounted cash flow and internal rate of return

5. Optional BCS Professional Discussion (oral exam)

Whilst this module isn’t part of the apprenticeship, it is possible to also achieve the BCS International Diploma in Business Analysis. After completing the previous 4 modules, apprentices can choose to arrange an oral exam, which is a discussion with BCS, in order to achieve their Diploma too.

Self study
New Technologies for Business

Kaplan Professional Awards Level 4 Award in New Technologies for Business

  • Implications to their business of operating in a digital age
  • Application of AI learning mechanisms and learning models to their businesses
  • Application of data analytics to their businesses
  • How digital marketing concepts could be applied to their business’ marketing strategy
  • Application of blockchain technologies to their businesses
  • Application of internet-based technologies to their businesses
  • Application of cloud computing to their businesses
2 days
Agile Principles

This two-day immersive workshop will help learners understand Agile principles and mindset and how this can be used for business transformation projects.

  • How to develop a blueprint to becoming agile and using agile methodology for projects
  • Collaborating within teams, continuous improvement, and feedback
  • The history of agile, the manifesto and principles, and how to take a practical understanding back into the workplace
2 days
Business Analysis Consolidation Project

This two-day workshop will take learners through a practical application of the Business Analysis lifecycle.

Your learner will be provided with a practical project structure and, working in teams, they will work on a business transformation/change project, completing various activities.

The consolidation project will help support learners in preparing for their End Point Assessment, and give them an opportunity to build their Business Analysis Skills in an immersive exercise, getting real time feedback as they hone their skills.

Generative AI course

A one-day online course during which apprentices will learn about AI, discuss the theories and practice behind it, and leave with an action plan for further development. Bring significant value to your organisation with our Generative AI course.

Skills development

This two-day workshop will take learners through a practical application of the Business Analysis lifecycle.

To complement the technical training, apprentices will develop sector relevant skills at the right time for their job role. Throughout the programme, the Talent Coach will support the apprentice and their line manager to identify opportunities to apply their new learning through work activities and projects. This provides a framework for the apprentice to develop and demonstrate the skills and behaviours required in a holistic way. The skills and behaviours are contextualised enabling evidence of competency to come from real-work that contributes to their business.


Programmes are running regularly throughout the year. View our timetables for scheduled Live Online sessions to see when the next one is running.

View timetables

Why choose Kaplan to do a Business Analyst apprenticeship?

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Work-based learning

Our programmes provide a structured, applied learning route that ensures learning and skills are directly applied to the role and maximises the time used as part of off-the-job training.

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Learn essential skills to drive business success

By learning analysis skills your business analyst apprentice will be able to support your wider team and implement efficiencies with insightful business impact reports and findings.

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Comprehensive learning

Learners attend scheduled, interactive Live Online classes involving lots of practical discussion and application, and combine this with additional online learning that can be completed at their own pace.

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Expert teaching

Our tutors are all subject matter experts, with real world experience, and teach groups of diverse learners from organisations across the UK.

Support for employers:
  • Named client solutions point of contact to support you at every stage
  • Recruitment service to help you hire an apprentice for a new vacancy
  • Transparency throughout the application and onboarding process for your learners
  • Sector expert tutors and talent coaches delivering relevant training and development
  • Learning that is applied to your organisation through work based experience
  • Accurate, timely and accessible tracking for each learner
  • Line Manager visibility of your learner’s portfolio dashboards
Support for learners:
  • Tutor contact via email outside of scheduled classes
  • Regular 1:1 contact and progress reviews with their line manager and a named, industry experienced talent coach to keep them on track, review their portfolio and get them fully prepared for their End Point Assessment.
  • Peer to peer contacts from across the industry as part of a small cohort - creating opportunities to spark new ideas and get new perspectives
  • Apprenticeship ePortfolio to track their progress, capture off-the-job activity and hours, manage and capture progress reviews, upload evidence, as well as communication with their Talent Coach
  • Interactive lab environment to practise and put learning to the test
  • Student Service support available 362 days a year
  • Work based projects and support from a line manager to be able to contextualise and apply their learning back in the workplace

20+ years

We're a leading apprenticeship specialist with 20+ years' experience

Expert tutors

Qualified, expert tutors train over 10,000 apprenticeships each year

Highly rated

Rated 4th out of the top 50 apprenticeship providers on Rate My Apprenticeship.

Recruit and upskill

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